Payroll Assistant

Cumberland, RI
Part Time
HEC
Entry Level
With a legacy dating back to 1941, Hart Companies is a pioneering force in Engineering and Construction, recognized for its expertise in delivering complex, high-impact projects. We specialize in key sectors including Pharmaceutical and Biotechnology, Life Sciences, Water/Wastewater, Specialty Chemical, and a wide range of other industrial markets—continuing to lead through innovation and excellence.
Headquartered in Rhode Island, Hart Companies is a full-service Construction, Engineering, Architectural, and Passivation firm with a team of over 200 employees. Our projects range in scale from small initiatives to those exceeding $100 million, executed across the United States and Puerto Rico.
For over 80 years, we have continued to grow and diversify our client base across multiple industries. Our commitment to quality, safety, and integrity remains at the core of everything we do, ensuring that every project is delivered with unmatched expertise.
We strive for excellence not only through our results but also through a company culture rooted in a People Priority philosophy—fostering collaboration, accountability, and pride in our work.
At Hart, your daily contributions will directly impact the success of our company and your own professional growth. If you’re looking for more than just a job, take the next step—apply today and become part of a rewarding and impactful career journey.
POSITION SUMMARY

PAYROLL ASSISTANT
*This position requires being on-site Monday, Tuesday and Wednesday

Join our team as a Part-Time Payroll Assistant, where you will play a key role in supporting payroll operations and ensuring accurate processing of employee compensation. This position requires attention to detail, proficiency in administrative tasks, and a commitment to maintaining confidentiality.

Core Responsibilities:
  • Collect and verify weekly timekeeping information for all employees to ensure accuracy.
  • Input and validate all submitted timesheets promptly with strong attention to detail.
  • Calculate and verify payroll amounts, including adjustments for overtime, deductions, and special rates.
  • Audit and reconcile total hours on timesheets against input data for precision.
  • Maintain meticulous records of hourly rates, wages, and employee onboarding details.
  • Print and distribute payroll checks efficiently.
  • Process direct deposits securely and accurately.
  • Prepare bank deposits compliant with payroll and union requirements.
  • Handle court orders, tax levies, unemployment claims and other financial deductions with strict adherence to regulations.
  • Accurately report employee contributions to 401(k) plans.
  • Distribute comprehensive payroll reports to relevant personnel.
  • Address and resolve employee inquiries and concerns regarding payroll promptly and professionally.
  • Process union reports and payments accurately.
  • Perform additional duties as assigned to support payroll, HR and administrative functions effectively.
Essential Qualifications:
  • Prior experience in payroll administration is preferred.
  • Thorough understanding of accounting principles and best practices in payroll.
  • Proficiency in MS Office suite and familiarity with relevant software applications, IBM and Foundation preferred but not required.
  • Commitment to ethical standards, including maintaining confidentiality.
  • Ability to work effectively under pressure, ensuring timely completion of tasks.
  • Exceptional organizational skills with meticulous attention to detail.
  • Strong decision-making and problem-solving abilities.
  • Excellent verbal and written communication skills, coupled with strong interpersonal skills.

Hart Companies are committed to creating a diverse environment and are proud to be an equal opportunity employer.

All employment offers with Hart Companies are subject to satisfactory completion of a criminal background check, discretionary driving record review, and drug screening.
 
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