Administrative Assistant/Leadership Support

Cumberland, RI
Full Time
Mid Level
With a legacy dating back to 1941, Hart Companies is a leader in engineering and construction, known for delivering complex, high-impact projects across industries such as pharmaceutical and biotechnology, life sciences, water/wastewater, specialty chemical, and other industrial markets. Headquartered in Rhode Island, we are a full-service construction, engineering, architectural, and passivation firm with over 200 employees, executing projects ranging from small-scale initiatives to over $100 million across the United States.
For more than 80 years, Hart Companies have continued to grow and diversify their client base while maintaining a strong commitment to quality, safety, and integrity. Our People Priority philosophy fosters a culture of collaboration, accountability, and pride, where employees play a direct role in both company success and their own professional growth.
ADMINISTRATIVE ASSISTANT – LEADERSHIP SUPPORT
Position Summary
Step into a key role as an Administrative Assistant supporting our Leadership team and be at the center of our operations. You’ll help streamline workflows, coordinate projects across departments, and keep communication flowing efficiently. This role is perfect for someone highly organized, detail-oriented, and capable of juggling multiple priorities in a dynamic, fast-paced corporate environment.
Core Responsibilities
  • Coordinate and support meetings, including scheduling, preparing materials, capturing detailed notes, and tracking follow-up actions.
  • Provide comprehensive administrative support to the Leadership team, including managing correspondence, organizing office resources, and maintaining files and documentation.
  • Prepare, edit, and format a variety of business materials such as emails, letters, proposals, reports, press releases, and presentations.
  • Manage and maintain spreadsheets, documents, and reports while identifying opportunities to improve processes and increase efficiency.
  • Update weekly project task lists, collect time sheets, coordinate, route, and file submittals and shop drawings.
 Essential Qualifications
  • Ability to work full time at Corporate headquarters location in Cumberland, RI
  • Prior experience providing leadership or corporate administrative support preferred.
  • Proficient in Microsoft Office Suite and business management platforms, with strong digital literacy.
  • Highly organized with exceptional attention to detail and ability to manage multiple priorities.
  • Skilled at managing time effectively and balancing competing tasks.
  • Clear and professional communication, both written and verbal.
  • Demonstrates strong personal and professional integrity.
  • Self-driven, adaptable, and committed to continuous professional growth.

Hart Companies is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. Employment offers are contingent upon successful background checks or other screenings as required for certain roles or client requirements.
 
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